每個申請都將由車會幹事會仔細審查及作出批核。短途外駕遊是開放給所有現任會員參加，但中途或長途的外駕遊申請, 不管你個人的駕駛體驗, 只會開放給已擁有一次香港越野路華四驅車會短途外駕遊經驗之會員。 每一個行程申請程序有所不同, 以幹事會指示為準, 但大至如下 :
文件
請提早在申請前，辦理你和你的乘客所需要申請/更新的文件。這些包括：
- 香港身份證
- 護照與有關簽證 (有些國家需要護照有多於足夠的有效期)
- 香港駕駛執照 (中國不接受)
- 國際駕駛執照 (中國不接受)
- 車輛登記文件 (如屬公司擁有, 需授權書)
- 車輛保險單
如果旅行計劃會通過或進出中國境，還需要：
- 回鄉證 (如適用)
- 中國駕駛執照
旅行社有機會要求你的車輛相片作存檔，需要2張圖片顯示車輛的前方45度角，和後方45度角。前後車牌號碼必須清晰可見，並且相片中背景不能有其他車輛。如果車牌號碼在45度角下被尾梯或尾燈防護或任何其他裝置等遮擋，該設備應先拆除。
所有所需文件都要進行掃描，並作數碼保存檔，並與車輛的照片電郵至幹事會。劣質或不清晰的掃描，或使用其他方式傳送將會被拒絕。申請外駕遊之前，一定要確保所需要的所有文件是整個行程有效的, 直至車輛返回車輛注冊城市/國家。
文件提交程序，以及其他相關信息將透過一個特定的WhatsApp群組進行公佈。當確認你的申請後, 我們強烈建議你密切留意，並與特定的WhatsApp群組保持通訊，重要的行程信息，欠交文件和付款通知將可能在很短的時間內公佈。
準備工作
基於安全理由和達到導航目的，任何外駕遊時，甚高頻(VHF)無線電通訊設備的安裝是一個車會強制性的要求，手提對講機不符合這要求。有關詳細信息，請點擊www.landroverclub.hk/private-mobile-radio-system-licence
重要的安全和導航指示將透過VHF車會頻道只作出廣東話語言廣播，車會強制性的要求是每輛車必須有一位懂流利廣東話人仕，他/她並不需要是該車輛的司機，但必須在整個外駕遊行程的駕駛路段上作為該車輛的無線電通訊員。
你的車輛和其他裝備應保持良好運作狀態，並提醒閣下要有足夠的藥物 (如需要)，並按照醫生的建議。申請程序完成後， 通常會舉行茶會，為會員提供有關行程出發的詳細資料，並有機會讓會員作出行程上的詢問。
在路上
安全是最重要的，車會要求你全程保持對其他團員和車輛安全和禮貌的態度，請服從行動車輛 – 領航車，行程的幹事領導，副導航車，工作車(如有)的指令 ，並在任何時候要留意VHF無線電廣播！
評估交通狀況，道路狀況，自己的能力，是你作為自己車輛駕駛者的責任。行動車輛有可能會在VHF傳送有關車隊周圍的交通狀況信息，但你必須作出自己的判斷如何去處理這些信息。在高速公路上行駛時， 閒談是鼓厲的，但是在繁忙的交通路段，城市路線，或當有特殊情況出現時，非必要的對話應保持在最低限度。
事故或意外發生時應：
- 保持冷靜
- 盡快報告事故/意外給任何一行動車輛。通常由尾隨事故車的車輛報告。
- 該報告者應在安全情況下將車輛停在現場，保持VHF無線電通訊，只有在確保安全的情況下，提供緊急援助，直到行動車輛到達。
- 當事故/意外被報告，非行動車輛應保持完全VHF無線電靜默。
- 聽從行動車輛及幹事領導的指揮，除非被要求提供幫助，否則請留在你的車內，並留意VHF指揮廣播。
Each application will be carefully reviewed by the committee board before it is approved. While short driving trips are open for application to all current members, however, there is a requirement that members must have a short driving trip experience with the Hong Kong Land Rover Club, prior to a medium or a long driving trip application will be considered, regardless of your individual driving experience. Each foreign drive’s application procedure may be different, please refer to Exco member’s instruction, but generally as follow :
Documents
Very much in advance of your foreign trip, you will need to apply/renew your necessary document for you and your passengers. These may include your :
- Hong Kong ID card
- Passport with relevant VISAs (some countries require ample validity)
- Hong Kong driving licence (NOT accepted in China)
- International driving licence (NOT accepted in China)
- Vehicle registration document (Aurthorisation is required if under company ownership)
- Vehicle insurance policy
And if the trip is planned to enter/exit through China, you will also need your :
- Home Land return card (if applicable)
- China driving licence
Travel agent may request pictures of your vehicle for the application purpose, 2 pictures showing vehicle’s front 45 degrees angle, and rear 45 degrees angle. Both front and rear vehicle registration mark must be clearly visible, and that there is no other vehicle in the background. If, for example a rear step ladder, light guards or any equipment are installed that will obscure the number plate from a 45 degrees angle, such equipment should be removed prior to taking picture.
All the required document are to be scanned, and saved digitally, and together with the vehicle pictures email to the organising committee. Poor and unclear scan, or other format will be rejected. It is your responsibility to obtain the required document before the application procedure, and to ensure they are valid throughout the trip until your vehicle is returned to your home port.
Document submission procedure, and other relevant information will be announced via a dedicated chat group setup by the committee on WhatsApp for each trip. We strongly suggest you are closely updated, and remain contactable with that chat group once we have confirmed your enrolment status, as important trip information, outstanding document and payment notification will be announced, possibly in a very short notice.
Preparations
For safety reasons and for navigation purposes, a VHF transceiver installation is a compulsory club requirement for any foreign driving trip, a handheld device does not meet this requirment. For details, please click www.landroverclub.hk/private-mobile-radio-system-licence
Important safety and navigation instructions will be broadcasted via VHF in Cantonese language only, it is a compulsory requirement to have a fluent Cantonese communicator per each vehicle, he/she does not need to be the driver of that vehicle, but must be available to make radio communication for the duration of the driving segment(s) for the entire driving trip.
Your vehicle and other gears should be well maintained, and be reminded to have sufficient medication(if required), and follow your doctor’s advice. A trip meeting is normally held after the application procedure is completed, to provide members with detailed information about the departure, and the opportunity to make queries.
On The Road
Safety is of paramount importance, you are requested to maintain a safe and courteous manner towards other members and vehicles, please follow the instructions from the Operation Vehicles – navigation vehicle, trip committee leader, co-navigation vehicle, and supporting vehicle(if applicable), and listen out on the VHF radio at all time!!
It is your own responsibility to assess the traffic condition, road condition, your own ability while on or off road. Traffic information around the convoy may be transmitted by Operation Vehicles from time to time, but you must make your own judgement on how you use such information. Causal conversation is encouraged during highway driving, however, non-essential conversation should be kept to minimum during busy traffic, city route, or when situation arises.
In the unfortunate event should an accident or incident occur :
- Stay calm
- Report the accident/incident to any Operation Vehicles. This should be done by the following vehicle ASAP.
- Reporter should safely stop the vehicle at the scene, remain VHF radio contact, and only if safe to do so, provide immediate assistance until Operation Vehicles arrives.
- When an accident is reported, non Operation Vehicles should remain total VHF radio silence.
- Follow the instructions from the Operation Vehicles and/or committees, for personnel not requested to provide assistance, please stay in your car and listen out on VHF radio.
Updated 25/09/2017